How to Sell Goods and Services to the Board
- PURCHASING SERVICES
- PURCHASING POLICY
- PURCHASE ORDER STANDARD TERMS AND CONDITIONS
- HOW TO CONTACT US
- OUR STAFF
Purchasing Services
As delegated by Board Policy and the Director of Education, The Purchasing Department is responsible for the procurement of all materials and services for the Board except as noted below. It is the Department’s responsibility to obtain best value in accordance with the Board’s Purchasing Policy and Procedures.
The Purchasing Department will use a variety of methods for the acquisition of goods and services while ensuring the Board receives the benefits of competition in the marketplace.
Methods used may be one or more of the following:
- Low Value Purchases
- Purchasing Cards
- Request For Quotation
- Request For Proposal
- Invitation to Tender
- Negotiation
- Use of Government Standing Agreements
- Shared Cooperative Purchases
The Purchasing Department may determine the method by which goods and services will be acquired having regard for accepted procurement practices, fairness, competition in the marketplace and the particulars and circumstances of the specific goods or services to be acquired.
In accordance with the Province of Ontario’s Broader Public Sector’s Supply Chain Guidelines, the acquisition of goods and services with an anticipated value in excess of $100,000 will be undertaken through an open public competitive process where possible and practical. Procedures for open competitions will be administered in accordance with following:
- All inquiries will be advertised by way of the national website – “Biddingo”
- Purchasing Department Officials and/or Facility Department Officials will conduct a public opening meeting at a previously published date, time and location.
Due to their specialized nature, the responsibility for procurement of certain goods and services may rest in areas other than the Purchasing Department. The exclusions are:
- Land Purchases
- Insurance Contracts
- Specialized Materials
Purchasing Policy
Board Policy No. 429
The procurement of goods and services, with the exceptions listed below, shall be made under the authority of the Board.
The Board delegates the authority to purchase on its behalf to the Director of Education. Staff, as directed by the Director of Education, shall be responsible for the purchase of all materials, equipment and services in accordance with written procedures. Specific procedures will deal with land purchases, insurance contracts, employee benefit contracts and construction contracts.
The conduct of the purchasing process shall be guided by the Principles and Standards of Purchasing Practice and the Code of Ethics as endorsed by the Purchasing Management Association of Canada. Care shall be taken to ensure that all purchases are made in accordance with any relevant legislation and regulation and to ensure that no Board employee knowingly violates and such legislation or regulation. Processes will provide for the acquisition of materials, equipment, supplies and services for the Board through a competitive bidding process that demonstrates openness and fairness to all potential suppliers.
The Board supports the concept of centralized and consortia purchasing as a means of obtaining maximum value, consistent with the educational goals of the Board and fair business practices.
UPPER CANADA DISTRICT SCHOOL BOARD
PURCHASE ORDER STANDARD TERMS AND CONDTIONS
1. No modification can be made to a purchase order without the expressed written consent of the Board’s Purchasing Department.
2. Reference to the purchase order number must be indicated on all packing slips, correspondence and invoices and appear on all packages. Invoices should be forwarded to the attention of the Accounts Payable Department, 225 Central Ave. W., Brockville, ON, K6V 5X1.
3. When a purchase order has been issued for goods and services as a result of an issued tender, proposal or written quotation, the terms and conditions of the tender, proposal or written document shall prevail.
4. The Board reserves the right to inspect the goods for quality and correctness within a reasonable time from the receipt of goods. The Board also reserves the right to return goods to the seller at the seller’s expense for quality and/or delivery non-compliance.
5. The Board reserves the right to cancel a purchase order without cause by providing a minimum of thirty (30) days written notice to the seller.
6. The laws of the Province of Ontario shall govern the validity and interpretation of any contract issued by the Board’s Purchasing Department.
To contact the Purchasing Department of the Upper Canada District School Board, please call 1-613-342-0371.
How to Contact Us
If you are a supplier of goods and services to the education market and have not previously conducted business with the Board and wish to be considered in the future, you can contact us either by E-mail or by Fax:
E-mail – generalpurchasing@ucdsb.on.ca
Fax - (613) 342 –7444
We will require the following information:
- Name and address of your firm
- Telephone Number
- Fax Number
- Web Site Address
- Contact Name, phone and fax number and e-mail address
- Types of Goods and Services offered
- Number of Years in Business
- Total Annual Sales - $$
- List of Current Customer/Clients (within the past 2 years)
If you would like information on specific commodities, please contact the appropriate Purchasing Department Staff Person listed at our Web Site Page – “Our Staff”.
Our Staff
Send an e-mail message to any person below.
|
Name |
Responsibilities |
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Ron MacLaren CSCMP
Manager of Purchasing &
Administrative Services
Phone – 613-342-0435 ext. 1271
ron.maclaren@ucdsb.on.ca
|
- Major Contracts
- Computers
- Printers
- Photocopiers,
- Cafeteria Services
- Natural Gas
- Electricity.
|
|
David Holt
Purchasing Officer
Phone – 613-342-0435 ext. 1203
david.holt@ucdsb.on.ca
|
- Appliances
- AV Equipment
- General Classroom Supplies
- Fine Paper
- Music Equipment
- Science Supplies
- Telecommunication.
|
|
Brad Notman CSCMP
Purchasing Officer
Phone – 613-342-0435 ext. 1208
brad.notman@ucdsb.on.ca |
- Elevator Maintenance
- Fire Alarms and Extinguishers
- Fuel Oil,
- Grass Cutting
- Snow Plowing
- Garbage & Recycling
- Janitorial Cleaning Supplies
- Physical Education Supplies Playground Equip.
- Waste Disposal
- Cell Phones
- Vehicles.
|
|
Tina Brown
Purchasing Assistant
Phone – 613-342-0435 ext. 1209.
tina.brown@ucdsb.on.ca |
- Projection Bulbs
- First Aid Supplies
- Toner Cartridges
- Hearing and Special Needs Supplies
- Advertising
- Forms
- Library Supplies
- Subscriptions
- Textbooks.
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